If you own or manage a construction business, you know that subcontractor scheduling software can help you manage your jobs and keep your employees on schedule. But that’s not all the software can do. Using the following five tips, you can ensure that you’re making the most of your time management software and that your construction business is running smoothly.
1. Ensure Easy Access to Software for All the Parties
For your Subcontractor Scheduling Software to be effective, all parties involved must have easy access. That means the software should be web-based and accessible from any device with an internet connection. Furthermore, it should be user-friendly and intuitive so everyone can quickly learn how to use it.
Easy access to everyone on the platform ensures no gaps or mixups in work schedules and that everything takes place within the plan. It also eliminates emailing or calling people back and forth to get information because they will always have the information they need at their fingertips.
2. Take Advantage of Custom Fields
When setting up your account, consider what kind of information you want to track for each job and subcontractor. Once you understand that, you can set up custom fields in your software to make sure that you can capture all of that information and that it’s easily accessible
Accurately designing your custom fields will make life easier for you and make it easier for your subcontractors to find the information they need and stay on top of their work. That way, you will be able to streamline your workflow, save money by cutting down on paperwork, and ensure adequate tracking of every detail from start to finish.
3. Review and Update the Software Regularly as the Needs Arise
When you first get your subcontractor scheduling software, you’ll probably be super excited about the features and how they can help you run your business more efficiently. But as time goes on, you might notice that some of the features are no longer as useful as they once were or that there are new features that would be helpful.
That’s why it’s essential to review and update the software regularly as the needs of your business change. That will ensure that your software is always up-to-date and able to meet the changing needs of your business.
4. Use a Mobile App for On-the-Go Contractors
If you have a lot of subcontractors working for you, it can be tough to keep track of everyone’s schedule. A mobile app can help by allowing you and your subs to communicate efficiently and stay on top of deadlines. Plus, you can do it right from your phone if you’re ever out in the field and need to change the schedule. With such capabilities in your hands, managing your subcontractors” schedules has never been easier.
You can quickly review what types of jobs are due soon or are coming up next month, enter all their available work hours, and track time spent on projects, all from your mobile device. The best part is that you can access this information anywhere. There’s no more lugging around paperwork or carrying a laptop everywhere!
5. Keep everyone Accountable By Using Progress Reports
Progress reports are a vital way to hold everyone accountable on your team. By requiring regular updates from your subcontractors, you can stay on top of project deadlines and ensure that the quality of your project meets the set standards. Plus, if there are any issues, you can address them quickly and avoid costly delays.
Digital and print reports have more impact than verbal. You don’t need to rely solely on verbal progress reports—digital, and print reporting methods also offer many benefits. Not only do they help keep everything organized, but they also allow for thorough tracking of progress.
Conclusion
A subcontractor’s scheduling software is a powerful tool that allows you to increase efficiency and productivity in your business. However, ensuring you reap all possible benefits by adequately using these software tools is crucial. By implementing these tips, you’ll be able to get more out of your scheduling software and consequently improve your bottom line without much hassle. However, it’s vital to ensure you purchase software that meets your needs and can grow with your company as you evolve.
